The start of classes is still a couple months away, but we know there’s no shortage of tasks that Athletic Directors need to complete during the summer! We’ve gotten with several ADs just like you to create this list that will help you plan and get organized for the upcoming school year.

Preparing Personnel

  • New hires
  • Coaches verification forms completed & submitted to state association
  • Notify coaches of required rules meetings
  • Join state and national associations
  • Athletic Director conference registrations

Preparing Facilities

  • Bleachers
  • Paint
  • Refinish floors
  • Replace stadium lights
  • Check fences
  • Ensure irrigation system is functional
  • Press box and PA system
  • Restrooms and concession stands
  • Scoreboards
  • Prepare game fields that have natural surfaces
  • Schedule summer cleaning

Order Staff and Booster Club Apparel

  • Logo shirts
  • Pullovers
  • Head Gear


  • Check all game contracts
  • Schedule event staff
    • Gates
    • Security
    • Administration
    • Facilities
    • Officials
    • Gameday Operations


  • Coordinate with booster club
  • Thank local sponsors for their support

Professional Development & Workshops

  • Concussion
  • Heat Illness
  • MRSA
  • Sudden Cardiac Syndrome
  • CPR
  • AED Training
  • Sport Specific Clinics
  • Leadership Training
  • School Law

Update Policies for Athletic Handbook

  • Eligibility
  • Drug Test Policies
  • Discipline
  • Evaluation Policies
  • Emergency Action Plans

Community Updates

  • Making sure your parents, students, fans, & coaches download your official athletics app.

Student Athletes

  • Schedule summer camps
  • Summer workouts
  • Fall sport rosters & schedules
  • Athletic physicals up to date

Tickets & Passes / Gameday Items

  • Sell tickets for reserved seating/season passes
  • Gameday programs

Collaborate with Administration

  • Superintendent
  • Principals
  • Transportation Supervisors